Lewis & Foy Lettings - Property Management Liverpool/Merseyside.

Let Only & Rent Collection

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Let Only & Rent Collection

At Lewis & Foy Lettings, our Let Only service is perfect for landlords who prefer to manage their properties day-to-day but want professional support to find and place the right tenant. We handle the entire tenant-finding process with expertise and care, ensuring your property is marketed effectively, viewings are conducted professionally, and thorough tenant referencing is completed—so you can start your tenancy with confidence.

Landlord Brochure 2025

We recognise that every landlord has different priorities, whether you're letting a single property or adding to an existing portfolio. Our Let Only service focuses on delivering a smooth, efficient introduction of a suitable tenant, while giving you full control over ongoing management. We prioritise tenant quality and compatibility to help set up a successful, long-term tenancy.

For a detailed overview of our Let Only service, including clear fees and exactly what’s included, we invite you to download our Landlord Brochure.

Below is a general outline of our pricing; however, for an accurate quote tailored to your property and specific requirements, please contact us. Our friendly team is always happy to discuss how our Let Only service can save you time and reduce risk at the start of each tenancy.

If you value professional marketing, expert tenant sourcing, comprehensive referencing, and a seamless handover—without needing ongoing management—then our Let Only service is the ideal solution. Let us take the stress out of finding great tenants—get in touch today to find out more.

Let Only & Rent Collection

At Lewis & Foy Lettings, our Rent Collection service provides a reliable and efficient solution for landlords who want to retain control over property maintenance while outsourcing the often time-consuming task of collecting and managing rent payments.

We take care of chasing rent on your behalf, providing tenants with secure payment options, sending regular statements, and ensuring funds are promptly transferred to you. This service offers valuable peace of mind, reduces late payments, and keeps your income flowing smoothly without the administrative burden.

Understanding that landlords have varying needs and levels of involvement, our Rent Collection service can be tailored to complement your existing management approach—whether you handle one property or several. We focus on accuracy, transparency, and proactive rent management while you maintain direct oversight of the tenancy.

For a detailed overview of our Rent Collection service, including straightforward fees and what’s covered, please download our Landlord Brochure.

You’ll find a general outline of our pricing below; however, for a personalised quote based on your properties and circumstances, simply reach out. Our team is ready to explain how this service can simplify your financial administration.

If you’re looking for a hands-on approach to tenancy management but appreciate professional support with rent collection, clear accounting, timely payments, and reduced chasing, then our Rent Collection service is perfect for you. Let us handle the finances so you can focus on the rest—contact us today for an informal chat.

Fee Calculator

Let & Rent Collection

3% + VAT

Tenant Find Fee £295.00 + VAT (if required)

Marketing & Tenant sourcing inc. Rent Collection.

  • Full Property Marketing (Rightmove etc.)
  • In-Person Viewings & Feedback
  • Referencing, Credit Checks, Right to Rent Checks & AML
  • Prescribed/Required Document Serving
  • Compliance & Legislation Advice
  • Selective License Advice
  • Tenant Sourcing
  • Rent Collection
Contact Us Today

Let Only Service

One Months Rent + VAT

Fixed Fee

Marketing & Tenant sourcing only.

  • Full Property Marketing (Rightmove etc.)
  • In-Person Viewings & Feedback
  • Referencing, Credit Checks, Right to Rent Checks & AML
  • Prescribed/Required Document Serving
  • Compliance & Legislation Advice
  • Selective License Advice
  • Tenant Sourcing
  • Landlord Document Handover
Contact Us Today

Let Only & Rent Collection - Financial Examples

3% + VAT of the rent received

Example:

  • If the monthly rental is £800.00 you will pay a fee of £28.80 inc. VAT.
  • Minimum fee of £25 + VAT PCM payable (£30.00 inc. VAT)

£400.00 + VAT tenant find service* (£480.00 inc. VAT)

Tenancy Renewal Fee - £100.00 + VAT (£120.00 inc. VAT)

* Tenant Find Service as required - if you have tenant(s) this will not be charged, ie, moving from another management company.

One months rent + VAT

Example:

  • If the monthly rental is £800.00 you will pay a fee of £960.00
  • Minimum fee of £500.00 + VAT PCM payable (£600.00 inc. VAT)

Tenancy Renewal Fee - £125.00 + VAT (£150.00 inc. VAT)

Lewis & Foy - Onboarding In 3 Simple Steps

As your letting agent, we guarantee a seamless and efficient handover of your property to our property management services, ensuring a hassle-free transition for you.

1

Contact Us

Get in touch with us today so we can better understand your specific management requirements and tailor our services to meet your needs effectively.

2

Onboard Your Properties

We’ll take care of all compliance matters and coordinate directly with your current letting agent, if applicable, to ensure a smooth and fully compliant process.

3

Peace Of Mind

Once onboard, we’ll expertly manage your property and keep you informed with regular updates, ensuring peace of mind and full transparency.

Contact Us

Your Landlord Portal

Landlord Portal - Available On iPhone

We have invested years in developing Propiance, our proprietary Client Management System (CMS), specifically designed to streamline the management of clients, properties, tenancies, and financial operations.

This robust and intuitive platform handles millions annually, ensuring efficient and precise property management.

Our advanced online portal empowers clients with seamless, 24/7 access to real-time data, enabling effortless monitoring of account details, tenancy updates, and property performance.

When your property is under our management, you will receive exclusive access to this cutting-edge portal, enhancing your experience and providing unparalleled transparency and control.

You can view our Landlord Portal Documentation here.

Contact Us & Join Us

Let Only Services Explained

One of our lettings specialists will perform a desktop analysis and attend the property(s) in person to give an accurate market valuation. Our experts will evaluate multiple factors before committing to a value. These factors include, but are not limited to; market conditions and demand, location of the property(s), property condition, plus many more additional elements.

Most property searches for tenants will start online and use portals such as Rightmove. We advertise on both and utilise our constantly building database of tenants looking for quality properties. We frequently have properties not initially advertised on Rightmove, as we have interested and pre-qualified tenants awaiting a property to come available.

Ever-advancing technology provides us with continuous opportunities to advance our marketing opportunities. Lewis & Foy Lettings chose to embrace this opportunity and employ the best in the class of virtual tour providers - Matterport. Authentic virtual tours should not be confused with walk-around videos taken on camera phones; these types of video tours, whilst informative, do not give a true reflection of a property and can not be recorded to showcase a property to its full potential. Our virtual tours allow tenants to explore the entire property from the comfort of their own homes and quickly decide if a potential property is for them; our virtual tours even enable a tenant to measure areas of a property, for furniture etc.

We like to meet all our potential tenants, so we strive to meet prospective tenants at the property to ensure they are happy and want to proceed. We endeavour to ensure that the prospective tenants will be satisfied with the property.

Utilising the advancements in technology and Open Banking, we have partnered with a market-leading referencing provider who can complete full screening for us, sometimes on the same day. They keep us updated at all times and guide any potential applicants through the process. They provide us with information such as; identity confirmation, credit ratings, adverse credit warnings, income verification, previous rental payment verification, previous landlord references and employer references. They also give us a figure called an ‘affordability rating’, which advises us what each applicant can afford as a monthly rent amount.

The secure, reliable collection of the rent and accounting documentation is an essential service for any landlord. At Lewis & Foy Lettings, we have a custom-built system to track all incoming rental payments, automatically allocating them to the right property, tenant or landlord. This system also automatically produces monthly statements detailing all incoming & outgoing expenses and our management fees. Digital statements are automatically sent to each landlord every month.

If required, we can provide you with access to an online landlord finance portal which will provide details and access to things such as; rental statements, invoices, receipts and anything financially related to your property.

Our Assured Shorthold Tenancy (AST) agreements have been drafted by Dutton Gregory Solicitors and produced by ARLA PropertyMark. This investment from us shows we will not just settle for an off-the-shelf tenancy agreement which may not protect our landlords. We are committed to providing the best.

As part of our let only service, we annually review our managed rental portfolio and assess if the current rents are appropriate for the property and tenant. When considering a rent review, we consider multiple factors, which will determine if a rent increase should be proposed and by how much. Numerous factors which affect the outcome of the review include but are not limited to, current full market value, tenant payment history, how the current tenant has managed their tenancy, how well the property has been maintained, general condition of the property and/or building.

We personally meet each tenant at your property to hand over keys and check in your new tenants. During this time, we will also show the new tenant where all the basics are, including; the fuse board, electric meter, gas meter, water meter and water stop tap. Additionally, this check-in procedure coincides with the required Right to Rent check, where we confirm in person that the identification provided matches the occupying tenant(s).

The management of the interim utility bills for a rental property has always been a problematic area for many landlords. Using the latest technology and processes, we have a system in place where the utility companies and local councils are informed of a tenant vacating, the landlords’ details for the interim bills, and the new tenants’ details. All meter readings are provided to the appropriate suppliers and memorialised within our digital inventory and check-out reports for future reference if required.

Right to rent checks form part of the Immigration Act 2014. From the 1st February 2016, the UK government introduced a new requirement for landlords with rental properties in the UK to check whether their current or prospective tenants have the right to rent a property in the UK. This check started fairly simple with just a review of ID for UK & Irish nationals and biometric residency card checks for anyone not from the UK or Ireland. Things have now progressed, and the government has introduced an online checking service for non-UK nationals. A secure document is then produced to memorialise the check, which also contains the name of the agency that performed the check and when any further checks will be needed. The fines associated with failing to complete right-to-rent checks are up to £3,000 per tenant. It is also worth noting that anyone holding or storing confidential information on tenants will need to be registered with the ICO (Information Commissioner’s Office). Lewis & Foy Lettings are of course, registered with the ICO.

Right to Rent checks sometimes needs to be monitored, maintained and re-checked. Non-UK national residents usually have a set period in which they are legally allowed to rent a property in the UK; once this period expires, they must re-apply and renew the status for another fixed term. Lewis & Foy Lettings ensure that the re-checking is completed where required and the appropriate documentation securely stored for future reference if ever required.

With all tenancies under our management, we always request the maximum possible deposit, equal to 5 weeks of rent, per the Tenant Fees Act 2019. We then protect this deposit within the Deposit Protection Service (DPS) custodial scheme. Once registered and protected, the deposit prescribed information is then produced and delivered securely to the tenant for signature and proof of delivery. This will be handled on your behalf if any management of the deposit is required during the term.

As standard, we will produce a fully digital inventory containing time and date-stamped images of a property's condition on the day a tenant moves in. We will also ensure the meter readings are memorialised in the same way and form part of the report. A detailed schedule of conditions (inventory) is essential evidence if a claim is needed against the deposit held. Our inventories are sent to the tenants for signing and to allow comments to be made if they so wish. Again, these reports are sent for secure digital signature, which provides us with a chain of custody that the report was delivered and an opportunity for comment was given.

As you will be aware, the world of compliance within the private rental sector is constantly evolving and more complex as the years' progress! We will go through all the required areas and ensure the property is fully compliant. Compliance issues include; smoke alarms (the correct number, in the correct locations and validity), Carbon Monoxide Alarms (the correct number, in the correct locations and validity), adherence to HHSRS (Housing Health and Safety Rating System).

As part of a new tenancy, there are additional requirements for landlords in the form of ‘prescribed information', which is a set list of specific information and documents required to be delivered to a tenant at the start of their tenancy. The list is as follows: How to Rent guide, deposit certificate, deposit prescribed information, deposit terms and conditions, Energy Performance Certificate (EPC) for the property, Electrical Inspection Condition Report (EICR) for the property, Landlords Gas Safety Certificate (CP12) for the property and any other certification which may be applicable. Lewis & Foy Lettings ensure all these documents are delivered through a system proving they were received. Should you ever need to evict a tenant and all the prescribed information was not provided or cannot be confirmed it was delivered, it can slow things down dramatically or even stop an eviction, even if your tenant is not paying rent.